Agenda and minutes

Heritage, Culture, Leisure and Sport Scrutiny Commission - Tuesday, 10 March 2020 5:30 pm

Venue: Meeting Room G.01, Ground Floor, City Hall, 115 Charles Street, Leicester, LE1 1FZ

Contact: Anita Patel, Scrutiny Policy Officer, tel: 0116 454 6342 - email:  Anita.Patel@leicester.gov.uk  Ayleena Thomas, Democratic Support Officer, tel: 0116 454 5369 - email:  Ayleena.Thomas@leicester.gov.uk

Items
No. Item

63.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Councillor Shelton, Ivan Browne (Director of Public Health) and Joanna Jones (Head of Arts & Museums).

64.

DECLARATIONS OF INTEREST

Members are asked to declare any interests they may have in the business to be discussed.

Minutes:

There were no declarations of interest.

65.

MINUTES OF THE PREVIOUS MEETING

The Minutes of the meeting of the Heritage, Culture, Leisure and Sport Scrutiny Commission held on 21 January 2020 are attached and Members are asked to confirm them as a correct record.

Minutes:

AGREED:

That the minutes of the Heritage, Culture, Leisure and Sport Scrutiny Commission held on 21 January 2020 be confirmed as a correct record.

66.

PROGRESS ON ACTIONS AGREED AT THE LAST MEETING

To note progress on actions agreed at the previous meeting and not reported elsewhere on the agenda (if any)

Minutes:

There were no actions to be progressed.

67.

CHAIR'S ANNOUNCEMENTS

Minutes:

As this was the last Heritage, Culture, Leisure and Sport (HCLS) Scrutiny Commission meeting for this Council year, the Chair thanked all the lead Officers, Directors and Executive Leads for sharing information and providing reports. Members were also thanked for their contributions and support to this Commission.

 

The Chair officially welcomed Councillor Gee as the new Vice Chair of this Commission.

68.

PETITIONS

The Monitoring Officer to report on the receipt of any petitions submitted in accordance with the Council’s procedures.

Minutes:

The Monitoring Officer reported that no petitions had been received.

69.

QUESTIONS, REPRESENTATIONS, STATEMENTS OF CASE

The Monitoring Officer to report on the receipt of any questions, representations and statements of case submitted in accordance with the Council’s procedures.

Minutes:

The Monitoring Officer reported that no questions, statements or representations of case had been received.

70.

MANIFESTO COMMITMENTS RELATING TO HCLS PROVISION - UPDATE

The Deputy City Mayor for Culture, Leisure and Sport will deliver a presentation updating the Commission in relation to the manifesto commitments.

 

The Commission are recommended to note the presentation and pass any comments to the Deputy City Mayor.

Minutes:

The Director of Tourism, Culture & Inward Investment and the Director of Neighbourhood & Environmental Services provided presentations to update Members of the Commission about the manifesto commitments relating to the HCLS provision.

 

Deputy City Mayor Councillor Clair presented this item and noted that the following aspects of the manifesto commitment for Arts, Museums, Festivals & Events and Sports Services was to;

·         Continue providing Leicester with a programme of Christmas celebrations,

·         Develop independent commissioning to attract high quality artists to the City,

·         Develop the Visit Leicester and Story of Leicester websites - including a new museum website,

·         Enhance the events programme,

·         Refurbish Abbey Pumping Station,

·         Build a new museum at Jewry Wall.

 

Aspects of the manifesto commitment for Neighbourhood & Environmental Services & Park Services was to;

·         Establish an affordable undertaking service,

·         Protect and keep our parks in public ownership,

·         Improve our parks with enhanced landscaping and facilities,

·         Expand the Leicester Environmental Volunteers scheme and the ‘It’s Your Neighbourhood’ community projects.

 

In response to Commission Members’ questions, the following issues were discussed and noted:

 

·         ‘Do not litter’ posters in a variety of languages were requested by a Member of the Commission. Officers requested Members to provide further information on this.

·         Dedicated meadows had been created with Parks and specific areas to enhance biodiversity and promote wildlife.

 

All manifesto commitments linked to this commission were addressed.

 

AGREED:

1.    That the Officers provide an update to the Commission in four months.

 

Councillors Cole and Barton entered the meeting during deliberation of this item.

71.

SPORTS AND LEISURE FACILITIES IN THE CITY pdf icon PDF 1 MB

The Director of Public Health will deliver a presentation updating the Commission on the Sports and Leisure Facilities in the city.

 

Members of the Commission are recommended to note the presentation and pass Comments to the Director of Public Health for consideration.

Minutes:

The Director of Public Health delivered a presentation to inform Members of the Commission about Sports & Leisure facilities in the City/ Active Leicester.

 

The presentation outlined the key services that Active Leicester offered, customer usage of these services, customer feedback which was generally collected via satisfaction cards left at leisure centre reception desks, in addition to customer service and complaints.

 

·         There had been an increase in numbers from customers since the new payment method options such as direct debit.

·         In light of the current health situation and concerns of the COVID19 (Coronavirus), Officers reassured Members that sanitisation measures had been implemented in the Leisure Centres and sports centres including signs and posters to wash hands etc.

·         The fast track entry improvements for Members ‘swipe and enter’ was now effectively operating at Braunstone Leisure Centre. Officers were aiming to implement this measure across all centres and fast track entries into the Leisure Centre gyms. It was noted that phase 2 would look at controlled access across the portfolio.

·         In terms of customer satisfaction, it was noted that there was room for improvement however with the feedback provided by customers, officers now new where the improvements were required. One of which was a plan to procure new software which would be able to obtain digital data and record more accurately.

·         There had been a recent restructure to the service – new management, new inhouse service and inductions, therefore improvements should be seen in these areas.

 

AGREED:

1.    The Commission to receive a report on progress in 6 months.

2.    The service to consider improving staff training to help improve the average service ratings to a good rating in the future.

72.

FOOTBALL INVESTMENT STRATEGY - UPDATE pdf icon PDF 1 MB

The Director of Public Health will deliver a presentation updating the Commission on the Football investment Strategy.

 

Members of the Commission are recommended to note the presentation and pass comments to the Director of Public Health for consideration.

Minutes:

The Director of Public Health delivered a presentation to inform Members of the Commission about the Leicester City Football Investment Strategy Review 2020.

 

During the presentation it was noted that;

·         Each of the clubs was based at one of the seven pavilion sites, some had artificial pitches and others were located within parks.

·         All the clubs operated under a licensed arrangement.

·         Over 10 years ago, a selection of clubs was selected for strategic investment as Leicester previously had a weak football infrastructure. Since then there had been significant growth on those sites which were invested in.

·         One of the main reasons for this investment was to create a home for clubs to operate from and develop a number of teams for participation.

 

Members of the Commission discussed the presentation and Officers responded to the queries, as below;

·         As a way of preventing conflicts with those clubs that share facilities, clear booking arrangements were in place. These were either managed by the centres or the clubs themselves.

·         In this current climate change situation, there had been more demand for artificial pitch usage, and this would most likely be the case even more. This winter had seen several pitch booking cancellations due to the weather, however Officers were working closely with Parks Team colleagues to ensure all games got played for the football season.

·         Funding had been secured from the football foundation to invest in facilities across the city and strategic development.

·         Officers would be working to develop programmes for more age groups such as 11 to 17 years and still more to be done in encouraging female participation across partner clubs.

·         The Officers were now looking at a plan for the next ten years to continue to grow football across the City.

 

Highfield Rangers Football Club 50th anniversary;

·         A Member of the Commission noted that Highfield Rangers Football Club (FC) would be celebrating their 50th anniversary this year and that it was an opportunity for Leicester City to recognise the club’s contribution.

·         Deputy City Mayor Councillor Clair noted that he worked very closely with the management committee of the club and would be happy to further work with the club.

·         The Director of Tourism, Culture & Inward Investment requested the Officer and Member of the Commission to obtain photos and information about the history of Highfield Rangers FC to be displayed on the Story of Leicester Website which was going to be updated.

·         The Member also noted that the Club had been engaging with the City Mayors representative with regards to the 50th anniversary.

 

AGREED:

1.    This Commission supports the Football Investment outcomes and growth in the City; however, the Council needs to do more to encourage youths aged 11 to 17 year to participate.

2.    Officers to bring a progress update to come back to this commission in 6 months.

3.    To celebrate the 50th anniversary of Highfield Rangers FC and provide Officers with the relevant information to update the Story of Leicester website.

73.

CAPITAL PROGRAMME MUSEUMS UPDATE pdf icon PDF 2 MB

The Director of Tourism, Culture and Inward investment submits a report for information and provides the Commission with an insight into museum service priorities within the recently approved 2020/2021 Capital Programme, particularly the proposed improvements at New Walk Museum & Art Gallery. It also provides a quick update on the Jewry Wall Museum and Vaughan College Site.

 

The Commission is recommended to note and comment on progress to date.

Minutes:

The Director of Tourism, Culture & Inward Investment submitted a report and presentation for information and provided the Commission with an insight into museum service priorities within the recently approved 2020/2021 Capital Programme, particularly the proposed improvements at New Walk Museum & Art Gallery. It also provided a quick update on the Jewry Wall Museum and Vaughan College Site.

 

An overview of the next stages of the process was outlined including improvement works to the New Walk Museum/ Art Gallery and the tender process which was soon to be completed. It was noted that the contractor would be onsite this summer 2020, the new access ramp would be complete by the year end, with all works being completed by Spring 2021.

 

The Director of Tourism, Culture & Inward Investment referred Members to proposed plans for the museum and explained potential phase one proposals such as;

·         Getting upstairs space back into use for relocated staff.

·         Displaying some of the high-quality collections that the Council owned which were rarely displayed. One of the reasons for this was the need to improve environmental conditions in the current Victorian art gallery.

·         Moving the stage to the other end of the Victorian Gallery and then linking back into the old Egyptian gallery space.

·         Using the current back-of-house library to support educational visits from schools and in the longer term as additional gallery space.

·         Developing a new community gallery focused on stories prioritised by Leicester residents.

 

Members of the Commission received the presentation and report, considered the proposals and provided a few further ideas such as digitalizing art and digital storytelling.

 

The Director noted works and discussions had already commenced on an augmented reality project telling the history/ old stories of Leicester.

In addition, new ideas such as ‘camera point information’ on images would allow NWM to become more digital.

 

AGREED:

1.    That the Commission note the proposal.

2.    The Commission supports the excellent idea of creating an education facilities space at New Walk Museum & Art Gallery for schools’ usage and the creation of a new community gallery space.

3.    The Commission Members request a report and to feed into the extensive consultation programme with Leicester communities.

4.    The Commission to receive a progress report in 4 months.

74.

CULTURAL AND CREATIVE INDUSTRIES PLAN pdf icon PDF 111 KB

The Director of Tourism, Culture and Inward investment submits a report that builds on the report of Dec 3rd 2019 to the Commission which set out the rationale for creating a new cultural and creative industries plan. This report sets out the approach, key themes and the estimated timescales to develop it, working with a broad set of stakeholders across the city.

 

The Commission are recommended to note and comment on the proposal.

Minutes:

The Director of Tourism, Culture and Inward investment submitted a report that built on the report of 3 Dec 2019 to the Commission which set out the rationale for creating a new cultural and creative industries plan. This report set out the approach, key themes and the estimated timescales to develop it, working with a broad set of stakeholders across the city.

 

All to note,

·         It was aspired to create something visually impressive and easy to read, pull together plans and celebrate new ideas, invite new cultural organisations to share ideas and information as to what they were doing.

·         A document/ plan would be produced towards the end of Summer 2020.

·         The work would be developed in various formats including short clips and a hard copy.

·         It was planned to include creative industries and links to the history of Leicester.

 

AGREED:

1.    The Commission to be kept informed of progress and to feed into the consultation process stage.

2.    The website link for the Arts Council new strategy be shared with Members of the Commission for information.

3.    The plans were noted as very exciting and ambitious for the City and the Commission supported the plans.

75.

WORK PROGRAMME pdf icon PDF 124 KB

The current work programme for the Commission is attached.  The Commission is asked to consider this and make comments and/or amendments as it considers necessary.

Minutes:

It was noted that the work programme for this year had come to an end, any outstanding topics for HCLS Scrutiny could be forwarded to the next new Commission Scrutiny year for consideration.

 

All present Members, Directors, Deputy City Mayor and Officers of the Heritage, Culture, Leisure and Sport Scrutiny (HCLS) Commission extended thanks to each other for their contributions, attendance and reports for HCLS Scrutiny this Council year.

76.

ANY OTHER URGENT BUSINESS

Minutes:

There being no other urgent business, the meeting closed at 7:26pm.